Every day we spend hours on repetitive tasks that provide no real value: composing emails that could be written in minutes, searching for information that already exists somewhere, organizing meetings that could be resolved with a well-written message, or creating documents that follow the same format over and over again. Week IA Class 2 is designed to help you take back those hours and invest them in what really matters.
In this second free class we are going to focus on personal productivity with artificial intelligence. It’s not about marketing or business for now: it’s about you, your daily life, how you can use AI tools to work less mechanically and more strategically. If Class 1 was about understanding what AI is, this class is about starting to use it seriously.
Why personal productivity is the first place to start
Before talking about tools, it’s important to understand why personal productivity is the ideal starting point for learning how to use AI.
Most people who get into AI start by trying to do big things: automate their entire business, create an entire content strategy, or replace an entire work process. And when they discover that AI is not a magic wand, they get frustrated and quit.
The right approach is different: start with the small, repetitive tasks in your daily life. When you see that AI saves you 30 minutes a day on emails, 45 minutes on documents and 20 minutes on research, you will want to scale up to more advanced uses. But the habit is built from everyday life.
The real problem of productivity
It’s not that you don’t have time. It’s that you spend time on tasks that don’t require your skill level. Writing a follow-up email doesn’t require 20 minutes of your creative attention. Summarizing a 20-page report shouldn’t take you an hour. Creating an agenda for a meeting shouldn’t be a project.
AI doesn’t give you more hours in the day. It gives you back the hours you are already wasting on tasks that a machine can do equally or better.
AI tools for your daily life
In Class 2 we are going to explore in detail the tools that have the most impact on personal productivity. Here I give you a preview of each one and how you can start using them.
ChatGPT: your general writing assistant
ChatGPT is probably the most versatile tool you will find. You can use it to:
- Compose emails: Instead of spending 15 minutes thinking about how to say something sensitive, describe the situation and let the AI compose a draft that you adjust.
- Create draft documents: do you need a report, a proposal or a report? Describe what you need and the AI generates a complete structure that you just have to customize.
- Summarize long information: paste a 5-page article and ask for a 3-paragraph summary. In seconds you have the essentials.
- Generate ideas: Are you stuck and don’t know where to start? AI can give you 20 ideas in 10 seconds so you can choose the ones that best suit your case.
Top Tip: Create an “email template” in your head. When you need to write one, tell the AI: “Compose an email to [person] about [topic]. The tone should be [formal/close/direct]. Include [specific details].”
Microsoft Copilot: AI integrated into your office
If you use Windows, Word, Excel or PowerPoint, Copilot may now be available to you. This Microsoft tool integrates AI directly into the apps you already know:
- In Word: “Write me a draft quarterly report based on this data” and the AI generates a professionally structured document.
- In Excel: “Create a bar graph with sales for the last quarter” or “Analyze this sheet and tell me what the trends are.”
- In PowerPoint: “Create a 10-slide presentation on the marketing plan for Q4.”
- In Outlook: “Compose a follow-up email for client Juan after our meeting on Monday.”
Copilot is ideal if you already work with the Microsoft ecosystem because you don’t need to change platforms: AI appears where you are already working.
Productivity improves when repetitive tasks are documented before they are automated.
Google Gemini: for the Google ecosystem
If you use Gmail, Google Docs, Sheets or Drive, Gemini is your best option. It is integrated directly into these tools:
- In Gmail: “Compose a response email to this message, confirming that I accept the proposal but asking to adjust the deadline.”
- In Google Docs: “Create a document with a project proposal that includes objectives, schedule, and estimated budget.”
- In Google Sheets: “Analyze this sales sheet and generate an executive summary with the main conclusions.”
- On Google Meet: “Summarize the key points of this meeting and generate the assigned tasks.”
Notion AI: to organize your knowledge
Notion is an organization tool that is already powerful on its own, but with its built-in AI, it becomes even more useful:
- Automatically summarize meeting notes.
- Generate action items from a document.
- Create custom templates with AI.
- Search for information in your knowledge base conversationally.
- Transform messy notes into structured documents.
If you use Notion to organize your work, AI functionality can save you hours of manual organization each week.
Detailed use cases with step-by-step examples
So you can see exactly how it works, here are real use cases with the prompts that we would use in class.
Case 1: Writing a difficult email
Situation: You need to communicate to a client that the project will be delayed by a week due to external circumstances.
Prompt for ChatGPT: “Write a professional email addressed to a client named Carlos Mendoza. The web redesign project you contracted will be delayed by a week due to the availability of an external provider. The tone should be honest and professional, without being alarmist. It includes a new estimated delivery date (September 15) and reinforces the commitment to the quality of the result.”
Expected result: An email of 150-200 words, well structured, that you can personalize in 2 minutes instead of writing it from scratch in 20.
Case 2: Summarize a long document
Situation: You received 15 pages of specifications from a client and you need to understand the essentials in 5 minutes.
Prompt: “Summarize this document in 5 key points, focusing on requirements, deadlines, budget and pending decisions. Be direct and avoid redundant information.”
Case 3: Create a meeting agenda
Situation: You have a meeting in 30 minutes and you don’t have time to organize the topics.
Prompt: “Create an agenda for a 45-minute meeting with the design team. The topics are: reviewing the progress of project
Case 4: Organize a personal project
Situation: You need to plan a move and you don’t know where to start.
Prompt: “Create a detailed to-do list for a move that will occur on September 20. Includes tasks from 30 days before until the day of the move. Organize by week and priority. Includes packing tasks, hiring a move, connecting transfer services (internet, electricity, water), and change of address notifications.”
AI productivity mistakes you should avoid
1. Do not verify the output
AI can create documents with incorrect data, wrong dates, or outdated information. Always check before sending.
2. Not giving enough context
If you say “compose an email,” the AI doesn’t know who to or about what. Always include recipient, topic, tone and any relevant information.
3. Not adjusting the tone
The AI tends to be a bit generic in tone. If your brand or your company has a particular voice, always adapt the final result.
4. Don’t iterate
If the first answer is not what you were looking for, do not discard the tool. Ask for adjustments: “Make it shorter,” “change the tone,” “add more detail in the deadline part.”
5. Not integrating into your workflow
AI only works for you if you use it consistently. Spend some time incorporating it into your daily routine: morning write your emails with ChatGPT, afternoon create a document with Copilot.
Preparation for Class 2
To get the most out of this session:
- Have an active account in at least one of these tools: ChatGPT, Copilot or Gemini.
- Bring a real case from your daily life: an email that you need to write, a document that you need to create or an organizational task that is difficult for you.
- Use a computer if possible, so you can follow the exercises in real time.
- Bring an experimental attitude: Let’s try things, see what works and what doesn’t.
Week IA Class 2 FAQ
Do I need to have attended Class 1?
It is not required, but it is recommended. Class 2 builds on the basic concepts of Class 1 (what is a prompt, how generative AI works). If you couldn’t attend the first one, you can still follow the second one without problems.
Which of these tools are free?
ChatGPT has a very complete free version. Copilot is free for Windows 11 users. Gemini is free for Google users. Notion AI has a limited free version and paid plans.
Measuring productivity requires comparing time, accuracy and quality rather than speed alone.
Can I use these tools in my work?
Yes. All the tools we show are for professional use. Many companies are already integrating them into their daily workflows.
Can AI replace a personal assistant?
Not quite. AI can help you with specific organization and writing tasks, but it can’t make decisions for you or replace human judgment in complex situations.
How much time would using AI on a daily basis save me?
It depends on your job, but on average people report saving between 1 and 3 hours a day by using AI for writing, organizing, and research tasks.
Is it safe to use AI with sensitive information?
It depends on the tool and its privacy policy. ChatGPT Plus and Claude have stricter privacy policies. Avoid sharing extremely sensitive information on free tools without first reviewing their terms of service.
Can I use AI to organize my personal life?
Absolutely. Planning trips, creating shopping lists, organizing events, planning meals for the week, studying for an exam… AI is very useful for personal organization.
How do I register?
Write a WhatsApp message to 593 979 363 865 indicating that you want to attend Class 2 of Week IA. We will confirm your place and send you connection details.
Register for free for Week IA Class 2
Class 2: AI for Personal Productivity is where theory becomes practice. You’ll leave this class knowing exactly how to use AI to write better, organize your time, and regain valuable hours each week.
If you want to learn how to use ChatGPT, Copilot, Gemini and Notion AI to be more productive without changing your routine, this class is for you.
Date: September 3, 2026 Modality: Free Aimed at: Anyone who wants to be more productive with AI
To register, send a WhatsApp message to 593 979 363 865 with your name and the class number you wish to attend. We are waiting for you.
For more strategies on how AI is transforming work, I recommend reading IA en Marketing: Herramientas que Debes Conocer en 2026.